Studio software for your fitness studio, gym or school

Studio software has one job: keep your classes, your members and their payments in one place. A studio runs on regular classes, a cap on each one and members who pay ahead with a pack or a membership. Whether you run a reformer studio, a boxing gym, a HYROX box or a gym with a group schedule, the work behind the desk is much the same. Avana is built for that rhythm, and takes over the messages, lists and payment requests most studios start out with.

What good class booking software should do

Start with the basics. Classes that repeat every week and can be booked months ahead. A cap per class that is never exceeded, even when two members book at the same second. Class packs with an expiry date, monthly memberships and a trial class for newcomers.

Then the things that save you hours: a cancellation window you set, a waitlist for full classes and emails that go out by themselves, such as a confirmation, a reminder and a message when a class is canceled. Avana does all of this, and your members don't need an app to use it.

Which studios use Avana

Avana suits any studio with classes and members. A Pilates studio or a reformer studio sells small groups with a set number of mats or machines. A yoga studio and a barre studio live on regulars with a pack or membership. A HYROX gym works with fixed training groups and blocks towards a race. A boxing gym and a martial arts school run classes by level and age, and a bootcamp often trains outdoors, with a message to everyone when a session is off.

A gym with group classes, a physical therapy clinic with group rehab, a personal trainer with private and duet sessions and a dance studio with classes by style also work with Avana. For a clinic, Avana handles the schedule and payment for the groups; insurance billing stays in your own practice software.

Teach more than one discipline, say HYROX, boxing and yoga under one roof? Put them side by side on one schedule, each with its own instructor, room and number of spots. You decide per class how many credits come off a pack, so a member with one pack can book your whole schedule.

Getting found by new members

More and more people find a studio on Google, or by asking an AI assistant such as ChatGPT. Both prefer a page that loads quickly and says clearly what can be booked. Your Avana studio page shows exactly that: who you are, which classes are coming up and what they cost, what members think, and the questions newcomers usually ask.

A new guest can book a drop-in or trial class without an account, and anyone who comes back regularly creates one with a sign-in code by email. Put the same link in your Instagram bio and every visitor lands in the same place. Nobody can promise you the top spot in search. What you do get is a page search engines and assistants understand well.

Three questions to ask before you choose

Three questions make the difference clear quickly. Does the provider take a percentage of your revenue or a cut of new members? Are you tied in for a year, or can you leave any month? And what happens to your current members' credit when you move? With Avana you pay a fixed monthly price with no commission, you can cancel any month, and we help you switch for free: each member gets a pack in Avana with the classes they had left. See what the plans cost in the pricing section on this page.

We're upfront about what Avana doesn't do: there's no video on demand, no payroll for instructors and no link to entry gates or turnstiles.

What each plan includes

Every plan has your schedule, your studio page, class packs, memberships charged to the member's card, the waitlist, the app for you and your members, invoices and instructor hours. That's enough to run a studio with one instructor from start to finish.

Studio Plus is for a growing studio: up to three instructors, rooms and locations, the come-back email and refer-a-friend, gift cards, spots for ClassPass and Wellhub, private sessions and the health questionnaire. Studio Max is for a studio with a team: unlimited instructors, email campaigns, a spot per member on a map of your room, courses, reports, corporate memberships and contracts.

Payments and your accounts

Members pay by card, Apple Pay or Google Pay, and the money goes through Stripe straight to your own bank account. Every payment is recorded, with refunds alongside, so the month adds up without a spreadsheet. Your revenue, members and purchases export in one click as a file for Excel or your accountant. Anyone who pays at the desk, in cash or by card, gets marked as paid with one tap, and it counts like any other payment.

Switching from Mindbody, Momence or Arketa

Your members and their credit come with you. You export them as a CSV or Excel file, Avana recognizes the columns, and each member gets a pack with the classes they had left. We help you for free. Read how it works when switching from Mindbody, switching from Momence or switching from Arketa.

Members who stay, and members who come back

A studio lives on people who keep coming. Avana helps with that on every plan: a reminder before every class, a nudge when a pack is nearly used up and a message after the trial class, in your own words. Studio Plus adds a welcome after the first class, an invitation for anyone who hasn't booked for a few weeks and a refer-a-friend scheme so members bring someone along.

With Studio Max you write your own rules, such as a thank-you after the tenth class or a message when a membership is about to end, by email or in the app. The reports show you across the whole year how many members stayed, what a member is worth on average and which hours are busiest. That tells you where to put your energy.