Reformer Pilates software for studios with machines

Avana takes into account what sets a reformer studio apart from a mat studio. You have a fixed number of machines, each one a serious investment, and often rent that stays the same every month. So every class has a hard ceiling, and a machine left empty is revenue you won't get back.

What reformer studio booking software has to get right

The ceiling has to hold. Set up eight machines and a class must never take nine bookings, even when two members press the button at the same moment. Avana settles that at the moment of booking: the last machine goes to one member, and the other is told the class is full.

A class on the machine often costs more than a class on the mat. That's why in Avana you choose per class how many credits it uses, from zero to ten. The same ten-class pack then works for your mat class and your reformer class, and you don't have to sell two kinds of pack. For newcomers, set up a trial class: each member can buy it once and picks a class in the same step, so someone who has never been on a reformer can start without a hurdle.

Regulars often have a favorite machine, the one by the window or the one at the front by the mirror. In Avana you let them choose their own reformer on a map of your room, for a whole course if you like. Nobody has to hunt for their place at the door.

Waitlist and memberships

A reformer studio earns most when every machine is taken in every class. So in Avana a free reformer goes to the first person on the waitlist without you stepping in, and members see your cancellation window when they book, so everyone knows where they stand.

Many reformer studios would rather sell a membership than loose packs. A set number of classes a month, or unlimited, charged automatically every month, makes your income predictable. A member can cancel their membership in their own account, and it runs until the end of the month already paid for.

What else to check when you compare

Ask about commission on your revenue, the notice period and what it costs to add instructors. Avana takes no commission, can be canceled any month and has plans for one, two or three instructors; you'll find the amounts in the pricing section. Coming from another system? We help you bring your members and their remaining classes across, at no cost.

Teach mat classes alongside the reformer? See what Avana does for a Pilates studio. If yoga is on your schedule as well, look at yoga studio software, or start from the overview for studios.

Your room on a map

Almost everyone in a reformer studio has a favorite machine. With Studio Max you draw your room on a map, with each reformer where it actually stands. A member picks a machine when they book, and on a course they keep it for every session. You and the instructor see in advance who is where.

Run more than one room, say a reformer room and a mat room? On Studio Plus you add both. A class in a room can never have more spots than the machines standing in it.

Memberships with a minimum term and a pause

Reformer studios often work with memberships of a set number of classes a month. In Avana the member pays it automatically every month, charged to their card. Want a minimum term of three, six or twelve months, or a month's notice? You set that under More settings.

If a member goes traveling or picks up an injury, you pause the membership. If a payment fails, the member gets a new payment link, and you see everything still outstanding in one list. Read more about studio memberships.

Spots for ClassPass and Wellhub

An empty machine at 7 in the morning is a waste. With Studio Plus you hold a few spots per class for ClassPass or Wellhub. Avana has no live link with those platforms: you add their bookings by hand or import the CSV export the platform gives you. Once added, they count towards the class and you tick them off like any other member. See how ClassPass and Wellhub spots work.

Rules on a pack

An off-peak pack for the quiet afternoon, or a membership capped at two classes a week: on Studio Plus you put rules like these on a pack or membership, and Avana checks them at every booking. A pack can be shared with a partner too, so two people book from the same credit and you see who used which class.

Moving your reformer studio to Avana

Your members come with you, together with the classes they still have. A CSV or Excel export from your current system is enough, and we set it up with you for free. If you're on Mindbody now, read how switching from Mindbody goes.