Members hold their QR code up to the tablet by your door and they're on the list. You see who's in for each class, and how often each member missed one.
Avana Studio is studio software with QR check-in and attendance tracking in the US. Members check in by showing a QR code from the app to a tablet at the door, and no-shows are recorded per member; this comes with Studio Plus and Studio Max. Studio costs $22.99 a month, Studio Plus $45.99 and Studio Max $80.99, all tax included, with 0% commission, no setup fee and a 7-day free trial.
Members do it themselves, and you see it instantly.This is how every class goes.
In the app or the browser, under Me, there's a personal QR code. It's a fresh one every time they open it.
The tablet recognizes the member and marks them present for the right class. The screen greets them with the class and their spot.
The class view shows next to every name whether the member is in. Anyone who forgot their phone, you tick off yourself.
Mark anyone who didn't come as a no-show with one tap. It shows up on their card afterwards.
A member holds the QR code from the app up to the tablet by your door and they're checked in. You don't look anyone up or cross anyone off, even in the rush before class.
If a member isn't on the list but there's room and they have credit, the tablet offers them the class. One tap and they're booked and checked in, with the class taken off their pack.
No tablet by the door, or someone left their phone at home? Tap their name in the class view, or mark the whole class present in one go.
After class you mark anyone who didn't come as a no-show. The class counts as used, and the member's card shows how often they've missed one in the last three months.
Insights show how many members didn't come and how many canceled late each month, next to the month before. With a tip alongside, you can tell whether your cancellation window works.
Set it up once.After that, members check themselves in at every class.
Put a tablet by your door and link it with one button. Members find their code in the app.
Pilates, yoga, a bootcamp or a martial arts school: if you want to know who's in and who stays away, check-in does it for you.
Whoever checks in is marked correctly on the schedule and on their card.A class pack, a membership or a chosen spot: it all belongs to the same class.
Your classes are set up months ahead, and members book their own place.
Read moreWhen someone cancels, the spot goes to whoever is waiting. Your class stays full.
Read moreMembers book a private or duet session at a time your instructor is free, never on top of a group class.
Read moreA group signs up and pays once for a course, a workshop or a whole term.
Read moreMembers pick their own reformer or spot on a map of your room, and can keep a favorite.
Read moreAll 21 features in one place: timetable, members, payments and growth, in one system.
See all featuresWho's coming, what's come in and what's left on every pack: all on your phone, and on your members' phones.
Check-in comes with Studio Plus and Studio Max, QR code at the door included.One fixed monthly price, with no commission.
$0.77 a day, less than one drop-in class a month.
Start your 7-day free trial$1.53 a day. One filled spot or one member who stays each month pays for it.
Start your 7-day free trial$2.70 a day. The most time saved, with the whole studio running itself.
Start your 7-day free trialAll prices tax included. An extra instructor on Studio or Studio Plus is $7.99 a month.
| What you do and don't pay | |
|---|---|
| Commission on your prices | $0. You keep the full price. |
| Setup fee or annual contract | None. Cancel any month, with no exit fee. |
| Booking fee | $0 for you. When a member pays online, a small booking fee is part of the price they see from the start: 3%, at least $1.99 and at most $2.79. Classes booked with a pack or membership cost nothing extra. |
| Switching | Free. We help you move your members and their credit. |
| Extra instructor | $7.99 a month on Studio and Studio Plus, on top of what your plan includes. Studio Max has unlimited instructors. |
Every member has their own QR code in the app, under Me. You put a tablet by the door and link it from your dashboard. When a member holds the code up to the camera, they're marked present for the right class.
Just a tablet or phone with a camera by the door, linked with one button from your dashboard. Members use their own phones, so you don't need membership cards or a separate scanner.
Yes, if a class that's about to start still has room and the member has credit. The tablet offers them the class, and one tap books and checks them in. A class comes off their pack, just as with a normal booking.
After class you mark them as a no-show. The class counts as used: nothing goes back on the pack and there's no fine. Their card shows how often they missed a class in the last ninety days.
Yes. The code holds no name, address or phone number. It only works at your studio, expires after half a day and changes every time, and the tablet by the door can only check people in, without seeing your member list or payments.
Check-in is part of Studio Plus and Studio Max, both ticking off in class and the QR code at the door. Studio Plus also shows no-shows per month in Insights. You can try Avana free for 7 days first.
Can't see your question? Just ask us. We'll help you set up your schedule, packs and members for free.
Avana is studio booking software where members check themselves in with a QR code at the door, and you see who came to each class. Many studios track attendance with a list on the front desk, or not at all. That's fine until there's a dispute about a missed class, or until you wonder why your evening class is full on paper and half empty in the room. Check-in that runs on the same list as your bookings settles both.
Attendance looks like admin, but it's really information. You see which classes are genuinely full, which members are skipping more often and whether your cancellation rule works. A member who books three weeks running and doesn't come is probably about to quit. Spot it in time and you can send a message instead of reading a cancellation later.
It helps with class packs too. If a missed class counts as used, you need to be able to show the member wasn't there. With check-in that's recorded for every class, with the date alongside.
Each member has a personal QR code in the app. By the door sits a tablet or an old phone on a stand, camera facing the entrance. The member holds up their code, the tablet finds the class starting now and marks them present. The screen shows a welcome with the class name, and the spot for a reformer class.
By default that works from half an hour before class until fifteen minutes after the start. You can widen or narrow the window per tablet, for example if your bootcamp starts outdoors and everyone arrives at once. If a member hasn't booked but there's room and they have credit, the tablet offers them the class. One tap and they're in.
Start with your members. If they need an extra card or a separate app, somebody will always forget it. A code in the app they already book with is easiest. Then look at privacy: the code shouldn't contain a name or email, and a tablet at the door shouldn't display your member list.
Think about what happens when things go wrong, too. A flat phone, a member who can't find the code: you want to tick someone off yourself in a few taps. And check-in should use the same list as your schedule, so you never have two counts that don't match.
Agree one clear rule and put it in your terms. At many studios: cancel in time and the class comes back, cancel late or don't show and it's used. If you call a class off, everyone gets it back, including anyone already inside. A fine usually isn't needed; losing the class is enough for most members to cancel next time. See how your window and the waitlist prevent empty spots under cancellations and waitlist.
In a reformer studio, members see their own machine when they check in, if they choose their spot. In a yoga studio with quiet classes, the tablet sits by the shoe rack so nobody disturbs the class. At a gym or a bootcamp where everyone arrives at the same time, a scan takes a second per person.
For a boxing gym or martial arts school with fixed training groups, you see per session who's on the mat and who has missed a few. Teaching small groups with no front desk? Tick them off in the class view in a few taps.
With Avana every member has a QR code in the same app they book with. A tablet with a camera stands by the door; when a member holds up their code, they're marked present for the right class. You link the tablet with one button, no separate scanner.
In Avana you tick off who's there for each class, or members check themselves in at the door. After class you mark no-shows, and each member's card shows how often it happened in the last three months.
No, a tablet or phone with a camera is enough. Members don't need a card: their code lives in the app or browser. If a phone won't cooperate, you tick the member off in the class view.
| What to look for | Why it matters | What Avana does |
|---|---|---|
| Self check-in | Standing at the door costs you the start of every class. | A QR code per member and a tablet by the door, on Studio Plus and Max. |
| No cards | Cards get forgotten or lost. | The code is in the app members already use to book. |
| Privacy | A tablet by the door is visible to everyone. | No name or address in the code, and the tablet can't see your member list. |
| Fallback | Sometimes a phone is dead. | Tick off in the class view, one member or the whole class at once. |
Members walk in and you know who's there, even when you're already teaching. The first 7 days cost nothing, and you only pay if it suits you.