Class schedule software your members book from
Set each regular class up once and your schedule is ready months ahead. Members book their own spot, and a full class opens a waitlist by itself.
Avana Studio is online class schedule software for studios in the US. Each regular class is set up once and repeats weekly, members book their own spot up to 26 weeks ahead, and every class has a cap and a waitlist. Studio costs $22.99 a month, Studio Plus $45.99 and Studio Max $80.99, all tax included, with 0% commission, no setup fee and a 7-day free trial.
Getting your schedule online
Add your classes once.After that, the schedule fills itself.
Add your regular classes
Each class once, with an instructor and a cap. From then on it comes back every week.
Share your studio page
Put the link in your Instagram bio or drop it in your members' group chat.
Members book on their own
On their phone, whenever suits them. You see straight away who's coming.
For any studio with regular group classes
Pilates, yoga, barre, a bootcamp or dance: if your classes have a set number of spots, the schedule keeps track for you.
- Your schedule lives in a spreadsheet or on a whiteboardMembers see it online from now on and book straight away. No more photos of the schedule in the group chat.
- You track who's coming by messageEvery booking and cancellation lands on the schedule. You see who's coming to each class, and your phone stays quiet.
- You work with several instructorsEach class shows who's teaching it, and swapping in cover takes seconds.
Every class with exactly the right number of spots
You choose how many people fit in each class. Once it's full a waitlist opens, and a spot that frees up is taken again in no time.
- A smaller group on a quiet day
- The first person waiting is offered the spot
- A free spot passes to the waitlist on its own
Instructor out sick? A sub is lined up in minutes
When an instructor can't make it, your colleagues get the request and the first one free takes the class. It goes ahead as planned, and members see who's teaching.
- A profile for every instructor
- Colleagues get the request automatically
- Members see who is teaching
Your schedule online, open to everyone
Members browse your schedule by week or by month and book a few taps. New people find your studio and book on the spot, even while you're asleep.
- No app required
- Sign in with a code sent by email
- Open for booking up to six months ahead
When a class is off, everyone hears about it
Cancel a class and everyone who booked gets an email straight away, with your reason. Anyone who booked with a pack gets the class back.
- An email to everyone who booked
- The class back on their pack
- The waitlist for that class is cleared
Add an extra class whenever demand is there
Busy week? Put an extra class next to your regular schedule in a minute. Members see it straight away and book it just as easily, so it fills too.
- A one-off class next to your regular schedule
- With its own cap
- Visible to members immediately
Your whole studio on your phone, and on your members' phones
Who's coming, what's come in and what's left on every pack: all on your phone, and on your members' phones.
- 9:00Mat PilatesGrace8/12
- 12:15VinyasaHannah1 waitingFull again
- 6:30BarreGrace10/14
What you set for each class
Set each class up once.It then applies to every date on your schedule until you change it.
- How many spots there areFrom 1 to 200. Adjust it for a single date, such as a smaller Saturday group.
- The level, from beginner to advancedA new member sees at once which class to start with.
- Who teaches it, and in which roomEach instructor sees who's coming with their own login and ticks off who came. Putting cover on takes seconds.
- What members should bringIt goes into the reminder members get before class.
Your schedule works with everything else
Members book with a class pack, a membership or a trial class, and a full class gets a waitlist.All on one schedule that's open day and night.
Cancellations and waitlist
When someone cancels, the spot goes to whoever is waiting. Your class stays full.
Read morePrivate and duet sessions
Members book a private or duet session at a time your instructor is free, never on top of a group class.
Read moreCourses, workshops and terms
A group signs up and pays once for a course, a workshop or a whole term.
Read moreSpot and reformer booking
Members pick their own reformer or spot on a map of your room, and can keep a favorite.
Read moreCheck-in and attendance
Members check in with the QR code in their app, and you see who came to each class and who didn't.
Read moreEverything Avana does for your studio
All 21 features in one place: timetable, members, payments and growth, in one system.
See all featuresEverything included, for one fixed monthly price
The class schedule comes with every plan.One fixed monthly price, however many classes you run.
- No commission or booking fees for you
- Cancel any month
- 7 days free
- You choose how members pay
Studio
$0.77 a day, less than one drop-in class a month.
Start your 7-day free trial- Unlimited members and bookingsNo caps. You pay the same fixed price however many members book.
- 0% commission on your classesNothing is taken from your class price. Payments go straight to your own account.
- Your own studio page, found on GoogleWith your classes, prices and instructors. AI assistants like ChatGPT can read it too, so new members find you.
- A schedule members book into
- Class packs, drop-ins and trial classesA pack counts down by itself and expires on a date you choose. A trial class can be used once per member.
- Memberships that renew every monthRegulars are charged on their card every month without you sending a reminder. Add a minimum term, a notice period or a pause if you like.
- A waitlist that fills empty spotsWhen someone cancels, the first person waiting is offered the spot. If they don't take it in time, it moves to the next.
- Online payments, or at the studioBy card, Apple Pay or Google Pay, straight to you. Or in person at your desk, for a pack or a membership too.
- The Avana app for you and your membersYou run the studio from your phone. Members book the app and get a notification when a spot opens or a class is off.
- Reminders and automatic emailsA confirmation and a reminder for every class, a nudge when a pack is nearly used up and a message after the trial class. In your own words.
- Invoices and an export for your accountantEvery payment is recorded with an invoice. Your revenue and members go to your accountant in one file.
- Hours tracking for your instructorsPer instructor the classes taught, hours and cover, with a rate per class, per hour or per head. Ready for payday.
Studio Plus
$1.53 a day. One filled spot or one member who stays each month pays for it.
Start your 7-day free trial- Up to 3 instructors, each with their own loginYou plus 2 instructors. An instructor sees the schedule and who's booked, never your money. More instructors cost $7.99 each a month.
- Multiple rooms and locationsAll your rooms and sites on one schedule. Avana never double-books a room, and every email carries the right address.
- Lapsed members invited back for youWhen a member hasn't been in for a few weeks, Avana invites them to book again.
- Refer-a-friend that brings in membersMembers share their own link. The friend gets a discount and the member gets class credit.
- Gift cardsOn sale on your studio page, for an amount or a class pack. Whoever receives one books a class themselves.
- Discount codes and intro offersSay three classes to get started, or a deal on the first month of a membership.
- Spots for ClassPass and WellhubHold a few spots per class for these platforms. Their bookings count in your numbers and you tick them off at the door.
- Private and duet sessionsThe member picks a time when an instructor is free and pays straight away.
- Rules on a pack or membershipA cap per week, off-peak only, or one pack shared with a partner or family.
- Health questionnaire and house rulesA new member fills it in and accepts your house rules at their first booking. The instructor sees what matters at the class.
- Insights on attendance, revenue and membersWhich classes fill up, what's coming in and how many trial classes become regulars, with a tip each month.
Studio Max
$2.70 a day. The most time saved, with the whole studio running itself.
Start your 7-day free trial- Unlimited instructorsYour whole team in Avana, each with their own login, with no charge per instructor.
- Email campaigns that fill classesA new class, an offer or a workshop: email all your members at once, in your studio's style.
- Your own automatic messagesYou decide when a member gets a message by itself, by email or in the app. After their tenth class, for example.
- Members choose their own spotOn a map of your room, like picking a seat at the cinema. You never get more bookings than there are places.
- Courses and blocks sold in one goA fixed group books and pays for every class of a course at once.
- Reports on retention and attendanceHow many members stay and leave, what a member is worth on average and which hours are busiest, across the year.
- A live view of your revenueSee at any moment what has come in, online and at the desk, and what's still outstanding.
- Corporate memberships for employersA company pays for its staff's memberships and gets one invoice from you a month.
- Contracts signed at purchaseWhoever buys a membership or pack signs your contract on their phone, and you both get the PDF.
- Team roles, including your accountantA manager, instructor or accountant only sees what belongs to their own work.
All prices tax included. An extra instructor on Studio or Studio Plus is $7.99 a month.
| What you do and don't pay | |
|---|---|
| Commission on your prices | $0. You keep the full price. |
| Setup fee or annual contract | None. Cancel any month, with no exit fee. |
| Booking fee | $0 for you. When a member pays online, a small booking fee is part of the price they see from the start: 3%, at least $1.99 and at most $2.79. Classes booked with a pack or membership cost nothing extra. |
| Switching | Free. We help you move your members and their credit. |
| Extra instructor | $7.99 a month on Studio and Studio Plus, on top of what your plan includes. Studio Max has unlimited instructors. |
What studio owners ask about the schedule
How do I create an online class schedule for my studio in Avana?
You add each regular class to your schedule once, with the day, the instructor and the number of spots. From then on it repeats every week. Members see the schedule on your studio page and book their own spot there.
How far ahead can members book classes in Avana?
You decide. By default the schedule is open eight weeks ahead, and you can extend that to twenty-six weeks, roughly six months. Members on a membership can book their regular classes for the coming weeks in one go.
Can I set a maximum number of spots for each class?
Yes, every class gets its own cap, from 1 to 200 spots. You can change it for a single date, for example a smaller group on Saturday. When a class is full nobody else can book it, and a waitlist opens.
What happens when I cancel a class on the schedule?
Everyone who booked gets an email immediately, with your reason if you add one. Members who booked with a pack get the class back, so there's no need to message or ring anyone yourself.
Do my members need an app to see the class schedule?
No. Members view your schedule on your studio page in their phone's browser. To book they sign in with a code sent by email, or with a password if they prefer.
Can I put a substitute instructor on a single class?
Yes, you can assign a different instructor to one date, for example when someone is ill. The regular class stays as it is, and members see who is teaching that time. This works on every plan.
Can't see your question? Just ask us. We'll help you set up your schedule, packs and members for free.
Looking for a class schedule you can put online?
Avana is online class schedule software for studios: members book their own spot, and you always know who's coming. Lots of studios start with a schedule in a spreadsheet or on a whiteboard, plus a group chat to see who's in. That works with ten members. At thirty it becomes a puzzle: who canceled, is the evening class full, who was on the list? An online schedule keeps track for you.
A schedule that fills up
A good schedule starts small. Put your busiest classes at fixed times, and only add another when the existing ones are full with a waitlist. A class with a couple of spots free feels calmer than a half-empty room. Check each month which classes are full and which aren't, and move things around accordingly.
Spreadsheet or online schedule?
A spreadsheet holds the schedule, but members can't book from it and you keep everything up to date by hand. With an online schedule, members book themselves and you see who's coming the moment they do. Cancellations, the waitlist and reminders take care of themselves.
What Avana does for you
Avana puts your classes on a schedule on your own studio page, with a cap per class, an instructor and a waitlist. Members book with a class pack, a membership or a drop-in. Newcomers start with a trial class. Read what Avana does for your kind of studio on the studio software page, or check the pricing.
Get your class schedule online
Your schedule is open day and night, and your classes fill themselves. Start with a week for free and decide afterwards.