Set when each instructor is available. Members pick a time and pay on the spot, and the session drops into your schedule right between your group classes.
Avana Studio is booking software for private and duet sessions at studios in the US. Members choose a time when an instructor is free, never clashing with group classes, and pay online or from a pack; this comes with Studio Plus and Studio Max. Studio costs $22.99 a month, Studio Plus $45.99 and Studio Max $80.99, all tax included, with 0% commission, no setup fee and a 7-day free trial.
Your studio page and the app have a Private sessions section.A member taps Pick a time and only sees slots when an instructor is genuinely free.They plan the session themselves, and you don't send a single message.
Set it up properly once.After that, every private session books itself.
For each instructor, set the days and hours they teach privately. You do this once, under Instructors.
Members see the free slots for the coming weeks and choose one. A slot someone else has just taken disappears immediately.
The member pays online, or the session comes off a pack they already have. If you allow it, they can pay at the studio instead.
It appears straight away under the right instructor, and the member gets a confirmation with the time and the instructor.
A duet session has two spots. The first member chooses the time, and a friend or partner books the same session. Until the second spot is taken, that slot shows 1 spot left.
Avana checks the whole schedule for every slot. If your instructor is already teaching a group, or the room is in use, that time simply isn't offered. If two members grab the same time at once, one gets it and the other sees it has just gone.
Create a pack that only covers private sessions, and members buy it online. Each private session takes one off. If a private costs more than a group class, let it take more credits from a regular pack.
When a member cancels in time, the session goes back on their pack and the slot opens up for someone else. Your cancellation window works exactly as it does for group classes, so a late cancellation counts as used.
Add your instructors' hours and share your page. From then on, every member plans their own private session.
You create a private session like any other class.Only the time is chosen by the member.
Teaching private sessions alongside your schedule, or about to start?This will sound familiar.
Private and duet sessions come with Studio Plus and Studio Max.One fixed monthly price, with no commission on your sessions.
$0.77 a day, less than one drop-in class a month.
Start your 7-day free trial$1.53 a day. One filled spot or one member who stays each month pays for it.
Start your 7-day free trial$2.70 a day. The most time saved, with the whole studio running itself.
Start your 7-day free trialAll prices tax included. An extra instructor on Studio or Studio Plus is $7.99 a month.
| What you do and don't pay | |
|---|---|
| Commission on your prices | $0. You keep the full price. |
| Setup fee or annual contract | None. Cancel any month, with no exit fee. |
| Booking fee | $0 for you. When a member pays online, a small booking fee is part of the price they see from the start: 3%, at least $1.99 and at most $2.79. Classes booked with a pack or membership cost nothing extra. |
| Switching | Free. We help you move your members and their credit. |
| Extra instructor | $7.99 a month on Studio and Studio Plus, on top of what your plan includes. Studio Max has unlimited instructors. |
Private sessions belong to your schedule, your instructors and your packs.Everything about a member sits in one place, group or private.
Your classes are set up months ahead, and members book their own place.
Read moreWhen someone cancels, the spot goes to whoever is waiting. Your class stays full.
Read moreA group signs up and pays once for a course, a workshop or a whole term.
Read moreMembers pick their own reformer or spot on a map of your room, and can keep a favorite.
Read moreMembers check in with the QR code in their app, and you see who came to each class and who didn't.
Read moreAll 21 features in one place: timetable, members, payments and growth, in one system.
See all featuresYou create a class and choose Private session. Then you set, per instructor, the days and hours they teach privately. Members see the free slots on your studio page and in the app, and pick one.
No. Avana only offers times when the instructor has no other class, and if the session uses a room, that room has to be free as well. If two members choose the same time at once, one gets it and the other sees it's just been taken.
A duet session has two spots. The first member chooses the time, and a second member books the same session while it shows 1 spot left. If one of them cancels, the session stays booked for the other.
Yes. A private session can come off the member's pack, and you decide per session how many credits it takes. You can also create a pack that only covers private sessions. Without a pack, the member pays online, or at the studio if you allow it.
Members choose from the next four weeks, never beyond your booking window. A private session always starts at least an hour after it's booked, so your instructor is never caught off guard.
Private and duet sessions are part of Studio Plus and Studio Max, along with rooms, insights and check-in at class. You can try Avana free for 7 days first, and only pay if you stay.
Can't see your question? Just ask us. We'll help you set up your schedule, packs and members for free.
Avana is studio booking software where members book a private or duet session at a time your instructor is free. Private sessions are a valuable extra for many studios: a newcomer who wants a gentle start, someone returning after an injury, or a regular who wants to progress faster. Yet they're usually arranged by message, because there's no fixed slot on the schedule. That eats time, and a session that isn't on the schedule soon clashes with a group class.
A group class sits at a fixed time and members book a spot. A private session has no fixed time: the member wants to choose, and it has to suit the instructor. That's why it doesn't work as an ordinary class on a schedule; you'd end up listing empty slots that nobody books.
Avana turns it around. For each instructor you set when they can teach privately, say Tuesday mornings and Thursday evenings. The member picks a time from those hours, and only then does the session appear on your online class schedule, under the right instructor.
The biggest risk of arranging private sessions by phone is a double booking. Your instructor agrees to Thursday at 6:30 PM and forgets there's a group class then. Avana checks every slot against the whole schedule: if the instructor is teaching anything else at that time, including a regular class further ahead, the slot isn't offered.
If you use rooms, they count too. When a group class is in the reformer room, a private session can't be booked that room at the same time. You don't need to check anything yourself, even with several instructors.
Most studios charge noticeably more for a private session than for a group class, and also sell privates as a small pack. Avana handles both. Create a single private session with its own price, or a pack that only covers privates. If a member prefers one pack for everything, let a private session take more credits from that pack, just as a reformer class sometimes does.
The member pays when they book, so there's no chasing and fewer missed appointments. See also how to set up class packs for your studio, and what works alongside a membership.
Duet sessions are popular with friends, partners and parents with grown-up children. The awkward part is finding a time together and both paying. In Avana the first member chooses the time and the second books the same session. While the second spot is free, the slot shows 1 spot left.
If one of them cancels, the session still goes ahead for the other. If both cancel in time, the slot opens up for another member. With Studio Plus, a duo can also share a single pack.
A missed private session costs more than an empty spot in a group: your instructor was there especially. So agree a clear cancellation window. In Avana the same window applies as for group classes. Cancel in time and the session goes back on the pack and the slot frees up; cancel late and it counts as used. A private session has no waitlist, since each slot belongs to one member. For more on a fair policy, read how cancellations and the waitlist work for group classes.
In a reformer studio a private is often the first step: a newcomer learns the machine before joining a group. In a Pilates studio or a yoga studio it's more often about an injury or a personal goal. For a personal trainer, one to one is the core of the business, with small group alongside.
It works the same everywhere: set your instructor's hours, the member chooses, and the schedule keeps it all apart.
Use a system where you set each instructor's free hours and the member picks a time from them. Avana does this on Studio Plus and Max: members only see times when the instructor is free, pay at booking, and the session lands on your schedule.
Yes, your studio page and the app show a Private sessions section. Members choose a time in the next four weeks and pay online, from a pack, or at the studio if you allow it. Your instructor is never double-booked.
The first member chooses the time and the second books the same session. While a spot is free, the slot shows 1 spot left, so each pays for themselves, or the duo shares one pack on Studio Plus.
| What to look for | Why it matters | What Avana does |
|---|---|---|
| Members choose the time | Messaging back and forth about times costs hours every week. | Free slots per instructor over the next four weeks, chosen by the member. |
| No double bookings | A private that clashes with a group class can cost you a member. | Only times when both the instructor and the room are free. |
| Paid upfront | An unpaid private session is more likely to be missed. | Online, from a private-only pack, or at the studio. |
Add your instructors' hours, and every member books and pays on their own. Use it free for a week and keep it only if your members love it.