Pilates studio software that runs the admin for you

Then Avana was built with you in mind: booking software that keeps track of your regular groups so you can focus on teaching. A Pilates studio runs on a small number of mats, set times and members who come back every week. Pilates software needs to sell each spot once and tell you exactly who is coming.

Managing a Pilates studio day to day

Start with your schedule. You want to create a class once and have it repeat every week, with a cap on each one. In Avana you set that cap yourself, from 1 to 200, and adjust it for a particular date: a smaller group on Saturday morning, an extra mat on Tuesday. Give each class a level too, from beginner to advanced, so a newcomer doesn't land in your hardest class by mistake.

Your member records then keep themselves up to date. Each member has one card showing the classes they booked, what's left on their pack and what they've paid. No spreadsheet on the side.

Booking mat and reformer Pilates

Plenty of Pilates studios start on the mat and add a few reformers later. In Avana both kinds of class share one schedule. A mat class gets as many spots as you have mats, a machine class as many as you have reformers, and you decide how many credits each one costs. A reformer class can take two credits and a mat class one, from the same pack. For the details of running a studio with machines, see reformer Pilates software.

Waitlists and capacity in small groups

In small groups, the popular evening class fills up fast. Avana never lets more members book than there are spots, and with a waitlist a cancellation turns into a new booking: the first person waiting is offered the mat. You choose how many hours before class someone can cancel without losing it; cancel later and the class comes off the pack. At the class you tick off who is there, so you can see who often doesn't show.

Class packs, memberships and a trial class

In Pilates the ten-class pack is the classic: ten classes, an expiry date, and each booking takes one off. Avana uses whichever pack expires first and lets members see their own credit. Regulars who come every week get a membership that's charged every month. Someone who has never been to you buys a trial class once and picks the class in the same step.

When you compare software, look at commission and the contract as well. Avana is a fixed monthly price, with no commission and no annual contract, and members book in their browser without an app. You'll find what each plan costs further up this page. Teach yoga as well? Have a look at yoga studio software. Everything side by side is on the studio software page.

From trial class to regular

Most new members of a Pilates studio start with a single class. What happens next decides whether they come back. In Avana a newcomer buys the trial class and picks a mat class in the same step, so there's no back-and-forth by email. After the trial class, the member gets a message with the next step, such as a five- or ten-class pack.

Studio Plus takes it further. After their first class a new member gets a warm welcome, and when only one class is left on the pack a nudge follows to buy the next one. Insights show you each month how many trial classes turned into regulars, so you know whether your intro offer works.

Members who keep coming

Pilates takes a few months to show results, and your members know it. Even so, some drift off without a word. Avana keeps track of when someone last came, and on Studio Plus a member who stays away for a few weeks gets an invitation to book again. Add a discount code if you like.

Each member's card tells you at a glance whether they're new, wavering or have a payment outstanding. So over a cup of tea after class you know exactly who could do with some attention. Avana's member management keeps all of that in one place.

More instructors and a second room

As a studio grows, an instructor often joins and sometimes a second room. Studio Plus covers up to three instructors, each with their own login that shows the schedule and who is booked, and nothing about your revenue. Add your rooms and Avana never plans two classes in the same room at once.

If an instructor can't make a class, you ask for cover from the class view and whoever is free first takes it. Avana tracks every instructor's hours on every plan, with a rate per class, per hour or per head, so paying your team at the end of the month is a matter of copying the numbers.

Switching to Avana

Using another system now? Bring your members with the credit they have left. You export a CSV or Excel file, Avana reads the columns and shows you what it will create, and each member gets a pack with their remaining classes. We'll help you for free. Coming from Mindbody? See how switching from Mindbody works.