Members choose their own reformer or spot
When they book, members pick a place on a map of your room. Regulars keep their favourite reformer, and nobody ever overbooks.
Avana Studio is studio booking software where members choose their own reformer or spot in the UK. Members pick a place on a map of the room when they book, each spot is booked once per class, and this comes with Studio Max. Studio costs £17.99 a month, Studio Plus £35.99 and Studio Max £65.99, all VAT included, with 0% commission, no setup fee and a 7-day free trial.
How members pick their spot
Lay out your room once.After that, every member chooses for themselves.
Lay out your room
Drag your reformers onto the map exactly as they stand in the room. Leave a gap where the pillar is.
The member picks a spot
At booking, the member taps a free reformer. Taken ones show in grey.
Everyone knows their place
At every class, you and the instructor see on the map who is on which reformer.
Regulars keep their own reformer
Someone who's on the same reformer every week wants to keep it. A place of their own makes your studio feel like home, and that's a reason to stay.
- By the window, or front row by the mirror
- Chosen by the member each time, never assigned
- For every class of a course as well
Like picking a seat at the cinema
Members see the map of your room and tap a free reformer. Taken spots show in grey, so there's no guesswork.
- Free, taken and your choice at a glance
- Each reformer is booked once per class
- The instructor at the front, as in your room
A whole course on the same reformer
When a member signs up for a course, they choose one reformer for every class. If it's already taken on one of the dates, they see that straight away. And if no reformer is free on every date, they see before paying where they'll be moved.
- One choice for the whole course
- Never more sign-ups than reformers
- The reformer appears in the confirmation
Your instructor already knows who's where
Each class shows members' initials on their own reformer. The instructor sees before class who's coming and where, and can greet everyone by name.
- Initials on every reformer
- Move a member to another spot in seconds
- Check-in with one tap per member
No more jostling at the door
Everyone knows in advance which reformer is waiting for them. They walk in, go to their spot, and your class starts on time.
- The spot is in the confirmation and the reminder
- No rush for the best machine
- A calm start to every class
For studios where the spot matters
Reformers, mats or bikes in fixed places?Then every member wants to know in advance where they'll be.
- You run a reformer studioNo two machines feel the same, and regulars have their favourite.
- There's a scramble at the door every classFirst in gets the best spot. Not any more.
- You run courses over several weeksEach member picks one reformer for the whole course.
How the room map works
You switch it on per class.After that, there's nothing more to look after.
- Turn on spot booking per classOn for your reformer classes, and on mat classes only if you want it.
- Every spot can have a nameReformer 3, or simply By the window. Members see that name when they book.
- Works for mats, bikes or a place at the barreThe map works for any class with fixed places.
- Spot booking comes with Studio MaxAlong with courses and unlimited instructors.
Works with your schedule and courses
The map belongs to a class on your schedule.A member booking with a pack or membership picks their spot in the same step.
Online class schedule
Your classes are set up months ahead, and members book their own place.
Read moreCancellations and waitlist
When someone cancels, the spot goes to whoever is waiting. Your class stays full.
Read morePrivate and duet sessions
Members book a private or duet session at a time your instructor is free, never on top of a group class.
Read moreCourses, workshops and terms
A group signs up and pays once for a course, a workshop or a whole term.
Read moreCheck-in and attendance
Members check in with the QR code in their app, and you see who came to each class and who didn't.
Read moreEverything Avana does for your studio
All 21 features in one place: timetable, members, payments and growth, in one system.
See all featuresYour whole studio on your phone, and on your members' phones
Who's coming, what's come in and what's left on every pack: all on your phone, and on your members' phones.
- 09:00Mat PilatesGrace8/12
- 12:15VinyasaHannah1 waitingFull again
- 18:30BarreGrace10/14
Everything included, for one fixed monthly price
Spot booking is part of Studio Max, together with courses and unlimited instructors.One fixed monthly price, with no commission.
- No commission or booking fees for you
- Cancel any month
- 7 days free
- You choose how members pay
Studio
£0.60 a day, less than one drop-in class a month.
Start your 7-day free trial- Unlimited members and bookingsNo caps. You pay the same fixed price however many members book.
- 0% commission on your classesNothing is taken from your class price. Payments go straight to your own account.
- Your own studio page, found on GoogleWith your classes, prices and instructors. AI assistants like ChatGPT can read it too, so new members find you.
- A timetable members book intoSet up your regular classes once and members book them months ahead. One-off classes and workshops slot in between.
- Class packs, drop-ins and trial classesA pack counts down by itself and expires on a date you choose. A trial class can be used once per member.
- Memberships that renew every monthRegulars are charged on their card every month without you sending a reminder. Add a minimum term, a notice period or a pause if you like.
- A waitlist that fills empty spotsWhen someone cancels, the first person waiting is offered the spot. If they don't take it in time, it moves to the next.
- Online payments, or at the studioBy card, Apple Pay or Google Pay, straight to you. Or in person at your desk, for a pack or a membership too.
- The Avana app for you and your membersYou run the studio from your phone. Members book in the app and get a notification when a spot opens or a class is off.
- Reminders and automatic emailsA confirmation and a reminder for every class, a nudge when a pack is nearly used up and a message after the trial class. In your own words.
- Invoices and an export for your accountantEvery payment is recorded with an invoice. Your revenue and members go to your accountant in one file.
- Hours tracking for your instructorsPer instructor the classes taught, hours and cover, with a rate per class, per hour or per head. Ready for payday.
Studio Plus
£1.20 a day. One filled spot or one member who stays each month pays for it.
Start your 7-day free trial- Up to 3 instructors, each with their own loginYou plus 2 instructors. An instructor sees the timetable and who's booked, never your money. More instructors cost £5.99 each a month.
- Multiple rooms and locationsAll your rooms and sites on one timetable. Avana never double-books a room, and every email carries the right address.
- Lapsed members invited back for youWhen a member hasn't been in for a few weeks, Avana invites them to book again.
- Refer-a-friend that brings in membersMembers share their own link. The friend gets a discount and the member gets class credit.
- Gift cardsOn sale on your studio page, for an amount or a class pack. Whoever receives one books a class themselves.
- Discount codes and intro offersSay three classes to get started, or a deal on the first month of a membership.
- Spots for ClassPass and WellhubHold a few spots per class for these platforms. Their bookings count in your numbers and you tick them off at the door.
- Private and duet sessionsThe member picks a time when an instructor is free and pays straight away.
- Rules on a pack or membershipA cap per week, off-peak only, or one pack shared with a partner or family.
- Health questionnaire and house rulesA new member fills it in and accepts your house rules at their first booking. The instructor sees what matters at the class.
- Insights on attendance, revenue and membersWhich classes fill up, what's coming in and how many trial classes become regulars, with a tip each month.
Studio Max
£2.20 a day. The most time saved, with the whole studio running itself.
Start your 7-day free trial- Unlimited instructorsYour whole team in Avana, each with their own login, with no charge per instructor.
- Text reminders before classMembers choose whether they want a text. You buy text credit separately, and it never expires.
- Email campaigns that fill classesA new class, an offer or a workshop: email all your members at once, in your studio's style.
- Your own automatic messagesYou decide when a member gets a message by itself, by email, text or in the app. After their tenth class, for example.
- Members choose their own spotOn a map of your room, like picking a seat at the cinema. You never get more bookings than there are places.
- Courses and blocks sold in one goA fixed group books and pays for every class of a course at once.
- Reports on retention and attendanceHow many members stay and leave, what a member is worth on average and which hours are busiest, across the year.
- A live view of your revenueSee at any moment what has come in, online and at the desk, and what's still outstanding.
- Corporate memberships for employersA company pays for its staff's memberships and gets one invoice from you a month.
- Contracts signed at purchaseWhoever buys a membership or pack signs your contract on their phone, and you both get the PDF.
- Team roles, including your accountantA manager, instructor or accountant only sees what belongs to their own work.
All prices VAT included. An extra instructor on Studio or Studio Plus is £5.99 a month.
| What you do and don't pay | |
|---|---|
| Commission on your prices | £0. You keep the full price. |
| Setup fee or annual contract | None. Cancel any month, with no exit fee. |
| Booking fee | £0 for you. When a member pays online, a small booking fee is part of the price they see from the start: 3%, at least £1.49 and at most £2.29. Classes booked with a pack or membership cost nothing extra. |
| Switching | Free. We help you move your members and their credit. |
| Extra instructor | £5.99 a month on Studio and Studio Plus, on top of what your plan includes. Studio Max has unlimited instructors. |
| Text reminders | Text reminders come with Studio Max. You top up text credit in bundles from £4.99 for 50 texts. |
What studio owners ask about spot booking
How do members choose their own reformer in Avana?
Turn on Members choose their spot for a class. Your reformers then appear on a map, which you lay out as they stand in your room. From then on, each member picks a free reformer when they book.
Can two members book the same reformer?
No, each reformer is booked only once per class. If two members choose the same one at the same moment, one gets it and the other sees it's just been taken. You never get more bookings than reformers.
Does a member keep the same reformer for a whole course?
Yes, for a course a member chooses one reformer for every class. If that reformer is already booked on one date, they see it straight away. If no reformer is free on every date, they see before paying which class puts them on a different one.
Can the instructor see who's on which reformer?
Yes, each class shows members' initials on their own reformer, so the instructor knows before class who's coming and where. If someone needs to move, you can put them on another reformer yourself.
Does spot booking work for mats or bikes too?
Yes, the map works for any class with fixed places, such as mats, bikes or spots at the barre. Give each place a number or its own name, like By the window, and arrange them as they are in your room.
Which plan includes spot booking?
Choosing a spot or reformer is part of Studio Max, the plan for studios with a team, which also includes courses and unlimited instructors. You can try Avana free for 7 days and only pay if you stay.
Can't see your question? Just ask us. We'll help you set up your timetable, packs and members for free.
Looking for a way to let members pick their spot?
Avana is studio booking software where members choose their own reformer or spot on a map of your room when they book. In a reformer studio, no spot is quite the same. One machine is by the window, another at the front by the mirror, and regulars know exactly which they want. Leave it to the door and whoever arrives first wins.
Why a spot of their own keeps members coming
A regular spot gives a sense of coming home. Someone who trains on the same reformer every week feels part of the place, and that makes leaving a bigger step. It also feels like a better-run studio: members know where they'll be before they walk in, and you start without anyone shuffling around.
Choosing a spot for a course
On a course of several weeks, nobody wants to choose again every week. So in Avana a member picks one reformer for all the classes. A course never takes more sign-ups than you have reformers, and a reformer already booked on one of the dates can't be chosen for that course.
What Avana does for you
The map belongs to a class on your online class schedule. Members choose their spot in the same step as paying, with a class pack, a membership or a drop-in. See also what Avana does for a reformer studio, or check the pricing.
Give every member a spot of their own
Members choose their spot themselves, even when you're not around. A week free to try it, month to month after that.