Gym management software for your group classes and memberships

Avana is built for the group classes in your gym. Alongside the open gym floor you run spin, strength and conditioning, core or a Sunday morning class, each with an instructor and a room that only holds so many people. Gym class booking software has to let members book their own spot, give a full class a waitlist and tell your instructors who is coming. Avana handles that, plus the memberships behind it.

A class timetable members book themselves

In Avana you set up each group class once, with a name, a length, a level, an instructor and a cap of up to 200 places. A class that runs weekly is on the timetable months ahead, and an extra class over the holidays or a workshop goes in separately. Each class has its own colour and icon, so the timetable reads at a glance.

Members book on your page or in the Avana app and cancel themselves within the window you set. When a class is full they join the waitlist, and when a place opens up, the first person on the list is offered it.

Memberships, class packs and contracts

A member takes a membership for group classes that's charged to their card every month: unlimited, or a set number of classes. On Studio Plus you add rules, such as no more than three classes a week or off-peak hours only, set a minimum term or notice period, and pause a membership while someone is away.

If you use contracts, Studio Max attaches one to the membership, and the member reads and signs it at purchase. Anyone who only wants the odd class buys a pack with an expiry date you choose, and a newcomer can buy a trial class once.

Rooms, locations and instructors

Studio Plus lets you set up your rooms, such as a spin room and a group studio. You pick the room for each class, and two classes can't overlap in one room. With several locations they all sit on one timetable, and members choose their location above it.

Every instructor has their own login and sees their timetable and the booking list, without your figures. If someone can't teach, you ask colleagues for cover with one message. Avana counts the classes and hours each instructor taught, ready for the pay run you do yourself. An instructor can differ per slot, so Tuesday's class can have a different face from Saturday's.

ClassPass, Wellhub and corporate memberships

Plenty of gyms take members through ClassPass or Wellhub. On Studio Plus you hold a few places per class for those platforms. There's no automatic connection: you add their bookings by hand or import the platform's export, and they count in your attendance like any other booking.

If an employer pays for their staff's classes, Studio Max lets you set up a corporate membership. The company gets one invoice each month, and the staff book as ordinary members.

Bringing gym members into group classes

Many members have trained on the gym floor for years and never tried a class. A trial class, once per member, lowers the bar. On Studio Plus you can also sell an intro offer, such as a few classes at a lower price, and hand out discount codes for a first-month promotion.

Every class shows a level, so a beginner knows where to start. The reminder the day before says what to bring, like a towel or clean trainers. A gift card for a pack of classes can be sold on your own page with Studio Plus.

Members who keep showing up

On Studio Plus a new member gets a welcome after their first class, and anyone who stays away for a few weeks is invited back to book. A refer-a-friend scheme gives members their own link: the friend gets a discount and your member gets classes in credit.

Insights shows each month which classes fill, how many trial classes turn into members and where another class would work. Studio Max adds how long members stay and which hours are busiest.

Choosing, and what Avana doesn't do

When you compare, look at commission, the contract and how simple booking is for a member. Avana charges no commission, runs month to month, and members book without a password. Studio, Studio Plus and Studio Max are priced on this page. We move your members and their credit across for free, including from Mindbody and TeamUp.

Avana doesn't manage entry gates or door access to the open gym. Members on Studio Plus or Studio Max do check in for classes at the door with the QR code in their app, so you see who attended each class. Running HYROX sessions or personal training too? Plan them on the same timetable as your classes. For other kinds of studio, see studio software.