Personal trainer booking software that keeps clients training

Avana is personal trainer booking software for coaches who are done running their diary by phone. You train people one-to-one, in pairs or in a small group, and every client wants a time that suits them. Software for personal trainers needs to do two things: put regular small groups on a timetable, and let clients pick their own time for individual sessions with a trainer who is free.

Small group training on your timetable

In Avana a small group is a session with a name, a length, a level, a trainer and a low cap, say four places. A weekly small group is laid out months ahead. When it's full, a member joins the waitlist, and when a place opens up the first person on the list is offered it.

Members book with a pack, a membership or a single session. Someone who trains twice a week takes a membership charged to their card every month. Someone who comes now and then buys a pack with an expiry date you choose.

Private and duet sessions without the messaging

On Studio Plus each trainer sets their availability for private sessions, day by day. A member picks a time in the coming weeks and pays at once, or books from a pack. A trainer can't be booked twice for the same time, and a slot that has just been taken disappears straight away. You decide whether start times fall every quarter or every half hour, and private sessions are booked at least an hour ahead.

For a duet, the second person books the same slot. If two people always train together, Studio Plus lets them share one pack or membership, and you see who used which session. When someone cancels in time, the slot opens up for someone else.

An intake before someone starts

You want to know who you'll be training. On Studio Plus a new member fills in a short health questionnaire at their first booking, with yes-or-no questions and a few open ones, such as their goal. You and your trainers see the answers on the member's card, and they never go into an email or an export.

House rules, such as cancelling in time or bringing a towel, can be added on Studio Plus, and a new member accepts them at their first booking. Goals, check-ins and a training programme per member live in coaching on Studio Max. Nutrition plans stay in whatever tool you use now.

An online diary for your whole team

If you work with other trainers, each one has their own login on Studio Plus and sees their own timetable, without your figures. Studio Plus has room for three trainers, Studio Max for as many as you like. Avana records the sessions and hours each trainer delivered, for the pay run you handle yourself. The app shows who's coming each day, so between two clients you know who's next.

Train in your studio and at a regular outdoor spot? Add both as locations on Studio Plus. You choose the place for each session, and every email has the right address.

Packs of ten sessions, and memberships

Many personal trainers sell a pack of ten or twenty sessions. In Avana you choose how many sessions a pack holds and how long it lasts, from a week to two years. Every booking takes one off, and the member sees in their account how many remain.

For someone who trains at the same time every week, a membership fits better: a set number of sessions a month, charged automatically. On Studio Plus you set a minimum term, and if a member goes on holiday you pause the membership.

Employers and contracts

If an employer wants to pay for a few staff members' training, Studio Max lets you set up a corporate membership. The company gets one invoice a month, and the staff schedule their own sessions. For a programme of a few months, attach a contract to the membership on Studio Max, which the member signs when they buy.

Choosing personal trainer software

Weigh up commission, the contract and how quickly a client can find a time. Avana takes no commission, you can leave any month, and clients book without a password in the browser or the app. Your monthly cost is set out in the pricing section. Coming from another system? We transfer your members and their credit for free, and there's a step-by-step guide to switching from Mindbody.

Run bootcamp or HIIT or HYROX sessions alongside personal training? They go on the same timetable, for the same members. Every type of studio Avana covers is on the studio software page.