New members fill in your questions and sign on their own phone before their first class. Your instructor knows who needs extra care, and everything is kept on file.
Avana Studio is studio software with health forms, house rules and signed contracts in the UK. New members complete the studio's health questions and accept its house rules before their first class, and can sign a contract on their phone. Studio costs £17.99 a month, Studio Plus £35.99 and Studio Max £65.99, all VAT included, with 0% commission, no setup fee and a 7-day free trial.
If a member has a bad back or is pregnant, it shows next to their name in your class. Your instructor can adapt an exercise before anything goes wrong.
Start from the four questions Avana sets up, much like a short PAR-Q, or write your own. A yes opens a box for details, and there's room at the end for anything else your instructor should know.
Write your house rules once. A new member ticks a box at their first booking, and anyone can read them on your studio page.
The member's card shows when the questionnaire was completed, how long it's valid and when they accepted your house rules. If you change something later, everything signed before stays on file.
Attach a contract to a membership, class pack or intro offer.The member reads it and signs before paying, and you both receive the signed PDF.
Set your questions, house rules and contract up once.After that it happens by itself for every new member.
On your studio page or in the app, as usual. Your questions appear as they book.
The member answers your questions and accepts your house rules, all on one calm screen.
With a finger in the box, or by typing their full name. Then the class is booked.
What matters shows next to the member's name. Nobody has to ask about it at the door.
Pilates, yoga, reformer, a bootcamp or a martial arts school: if you want to know who you're teaching, Avana handles the paperwork.
It's all in one place in your settings, under health, house rules and contract.After that, Avana keeps track.
The questions come in the same step as booking, and the contract when a membership is bought.Everything lands with the right member.
Open any member and see what's left on their pack or membership, without keeping track yourself.
Read moreYour regulars are charged every month without you chasing anyone, and they keep coming.
Read moreMembers check in with the QR code in their app, and you see who came to each class and who didn't.
Read moreNewcomers book a trial class or intro offer, then get your packs and memberships by email.
Read moreA welcome after the first class, a nudge when a pack runs low and an invite for anyone who drifts away.
Read moreAll 21 features in one place: timetable, members, payments and growth, in one system.
See all featuresThe health questionnaire and your house rules are part of Studio Plus and Studio Max.Having a contract signed at purchase is part of Studio Max.
£0.60 a day, less than one drop-in class a month.
Start your 7-day free trial£1.20 a day. One filled spot or one member who stays each month pays for it.
Start your 7-day free trial£2.20 a day. The most time saved, with the whole studio running itself.
Start your 7-day free trialAll prices VAT included. An extra instructor on Studio or Studio Plus is £5.99 a month.
| What you do and don't pay | |
|---|---|
| Commission on your prices | £0. You keep the full price. |
| Setup fee or annual contract | None. Cancel any month, with no exit fee. |
| Booking fee | £0 for you. When a member pays online, a small booking fee is part of the price they see from the start: 3%, at least £1.49 and at most £2.29. Classes booked with a pack or membership cost nothing extra. |
| Switching | Free. We help you move your members and their credit. |
| Extra instructor | £5.99 a month on Studio and Studio Plus, on top of what your plan includes. Studio Max has unlimited instructors. |
| Text reminders | Text reminders come with Studio Max. You top up text credit in bundles from £4.99 for 50 texts. |
You switch the health questionnaire on in Settings. A new member answers the questions at their first booking and signs with a finger or by typing their full name. Until it's filled in, they can't book a class.
Avana starts you off with four: back, neck or joints; pregnancy; heart and blood pressure; and an operation in the last six months. You can change them or add your own, up to twelve yes-or-no questions, plus one open question and three short intake questions.
Only you and your instructors see the answers, in your dashboard. In class, a short line appears next to the member's name, like back, neck or joints. The answers never appear in an email, an export or a link.
Yes. You write your house rules with your own title and text. A new member ticks a box to agree at their first booking, and anyone can read them on your studio page. When you change them, Avana asks for agreement again.
Yes. With Studio Max you attach a contract to a membership, class pack or intro offer. The member reads it and signs on their phone before paying. You both receive the signed PDF by email, and the member can find it again in the app.
No. Avana records who signed which version and when, and sends you both a PDF, but it doesn't judge your wording or promise how it would hold up. Have your contract text checked by a solicitor or your insurer if you need certainty.
The health questionnaire and house rules come with Studio Plus and Studio Max. Signing a contract at purchase comes with Studio Max. You can run the whole flow yourself during the free week before you pay anything.
Can't see your question? Just ask us. We'll help you set up your timetable, packs and members for free.
Avana is studio booking software where new members fill in your health questionnaire, accept your house rules and sign your contract, all on their own phone. Plenty of studios still hand out a paper form, often a PAR-Q, at the first class. After that it sits in a drawer, while the instructor teaching a month later has no idea someone on the mat has a slipped disc. An online questionnaire puts the right information in front of the right person at the right moment.
In a class with movement, weights or a reformer, an old injury or a pregnancy can be the difference between a good exercise and the wrong one. A few questions up front help your instructor offer an alternative in time. It also shows new members you take this seriously, which builds trust.
It's also a natural moment to set expectations. Someone who mentions an issue at their first booking knows the instructor is aware, and doesn't have to bring it up in front of the whole group.
Keep it short. Four or five yes-or-no questions are enough, in the spirit of a PAR-Q: back, neck or joint problems, pregnancy or a recent birth, heart and blood pressure, and an operation in the last six months. After a yes, ask for a short explanation. Finish with one open question: is there anything else your instructor should know?
If you'd like to know why someone is coming, add a short intake question, such as their goal. Don't ask things you won't use. Every extra question raises the barrier and gives you information you're responsible for.
Under UK GDPR, information about someone's health is special category data. Ask only what you need to teach safely, explain why you're asking, and show it only to the people who teach. A paper form anyone behind the desk can pick up does a poor job of that.
In Avana the answers are kept apart from the rest of your member data. Only you and your instructors see them, in your dashboard, and they never end up in an email, an export or a link. If you're unsure what you may ask or how long to keep it, check with your insurer or your industry body.
House rules prevent friction. Think arriving on time, phones on silent, a towel on the mat, and what happens when someone cancels too late. Write them in plain language and keep them brief, so new members actually read them.
Have every new member agree at their first booking, and show your house rules on your studio page. When you change something important, ask for agreement again. Avana does that at the next booking, and each member's card shows when they agreed.
For a drop-in or a small pack, a contract is usually overkill. For an annual membership, a membership with a notice period or a corporate deal, you do want the member to have read and signed the terms. Then everyone knows where they stand if someone wants to stop halfway.
With Studio Max you attach your contract to a membership, a class pack or an intro offer. The member reads it and signs on their phone before paying. If you update the text later, members sign the new version at their next purchase, and the old one stays on file. Avana keeps the record; whether your wording holds up is a question for your own adviser.
Pilates studios and reformer studios see lots of people with back trouble or returning after pregnancy, so that's where the health questionnaire earns its keep. In yoga the open question helps: a teacher wants to know if someone gets dizzy in certain poses. A physio clinic running group classes uses the intake questions for each member's goal.
At a martial arts school or boxing gym, the house rules matter most: how you train together and what to bring. A gym selling longer memberships gets the most from the signed contract.
Avana puts the health questionnaire, your house rules and your contract into the same step as booking or buying. What a member fills in sits on their card in your member management, and your instructor sees what matters in class. Even someone who checks in at the door without a booking fills in what's outstanding first. The health questionnaire and house rules are part of Studio Plus and Studio Max, the contract part of Studio Max. Plan prices are in the pricing above.
In Avana you switch the health questionnaire on and choose your questions, or start from the four that are ready to go. A new member fills it in and signs on their phone at their first booking. Nothing to print, scan or type up.
There's no single form every studio must use, but many ask health questions to teach safely, and your insurer may expect it. Ask them what they need. With Avana you ask at the first booking and see for each member whether their answers are still valid.
With Studio Max you attach your contract to a product in Avana, as text or a PDF. A member reads it and signs with a finger or their typed name before paying. You both get a signed PDF showing the date and the version.
Somewhere only you and your instructors can reach, and not in a shared folder or your inbox. Avana keeps the answers apart from your other member data and shows them only in your dashboard, never in an email or export.
| What to look for | Why it matters | What Avana does |
|---|---|---|
| Your own questions | A reformer studio asks different things from a bootcamp. | Four ready-made questions, editable up to twelve, plus an open question. |
| Signing on the phone | A paper form gets lost or never handed in. | With a finger, or by typing their full name. |
| Visible in class | Your instructor needs to know before class starts. | A short line next to the name in your class. |
| Renewed every year | Last year's injury says little about today. | Asked again after a year by default, and you can switch that off. |
| House rules | Agreements made up front prevent arguments later. | A tick box at the first booking, on Studio Plus and Max. |
| Contract at purchase | A longer commitment deserves signed terms. | Signed before paying, with a PDF for you both, on Studio Max. |
Members fill it in and sign on their own phone, even while you're mid-class. Build your questions during the free week and try a booking yourself.