Martial arts school software for every style on your mat

Avana keeps the timetable and the members of your martial arts school in order, so you can get on with teaching. Many schools run several disciplines under one roof: kickboxing in the ring, BJJ and judo on the mat, karate or MMA for those who want the lot. Software for a martial arts school has to keep those styles and levels clear, and make sure every session has enough people to pair up.

Every style and level kept apart

In Avana you create each session once, with a name, a length, a level, an instructor and a maximum number of places. A weekly session appears on the timetable months in advance. Junior Judo, Kickboxing Fundamentals and advanced BJJ sit next to each other, and a member can see which one fits. Each session also has its own page with a description, the instructor and the days it repeats.

You label every session as beginner, some experience needed, advanced or all levels. An open mat or an extra session for a visiting seminar goes in on its own date. When the mat is full, members can join the waitlist.

BJJ gym software for the mat and the ring

If you have one room with mats and another with a ring, Studio Plus lets you set both up. You choose the room for each session, and Avana never puts two sessions in the same room at once. A session also never gets more places than its room allows.

Teach in two places, say your own school and a leisure centre hall? With Studio Plus you put multiple locations on one timetable, and every email to members carries the right address.

Getting new students off to a good start

People who want to learn a martial art usually want to try it first. Each newcomer can buy one trial class with you and choose a session in the same step. With Studio Max you then sell a beginners' course as a single package: the whole group books and pays for every session at once and starts together.

On Studio Plus a new member accepts your house rules at their first booking: short nails, clean kit, on the mat on time. In the same step they fill in a short health questionnaire, so you and your instructors know about any injury.

Memberships and contracts

Most students train on a membership that's charged to their card every month. On Studio Plus you can set a minimum term or a notice period, and add limits to a membership, such as at most two sessions a week. If a member goes away for a while, you pause the membership.

If you work with contracts, Studio Max attaches one to the membership. The member reads and signs it at purchase, and Avana keeps a record of which version they signed. For people who train irregularly, sell a class pack that's valid until a date you pick.

From first class to regular student

After the trial class, a newcomer decides whether to stay. On Studio Plus they automatically get a welcome after their first session, and an intro offer, such as three sessions at a lower price, makes the step to a membership smaller. Each member can buy that offer once.

Insights shows you each month how many trial classes become regular students, which style is growing fastest and where another session would fill.

Instructors, attendance and juniors

Every instructor has a profile and login of their own, and sees who is booked into their sessions. On Studio Plus you tick off who is present at each session and can see how often a member missed one. If an instructor is off, one message asks your team for cover.

Junior sessions go on the timetable as sessions in their own right, with the age range in the name and a cap that suits the group. Parents book them on your page, and the reminder says what to bring, such as a water bottle. On Studio Plus two children from one family can share one pack or membership.

Comparing software for your school

Look at commission, at the contract and at how easily a member can book a session. With Avana you pay no commission, can cancel any month, and members book without a password in the browser or the app. What each plan costs a month is in the pricing section. If you're coming from another system, we bring your members and their remaining sessions across for free; for Mindbody users there's a guide to switching from Mindbody.

Mainly a boxing gym, or do you run bootcamp and HIIT as well? Those sessions go on the same timetable. An overview of every kind of studio is on the studio software page.

What Avana leaves to you

Avana keeps no record of belts, grades, gradings or competitions, and it doesn't pair people up for sparring. Notes about a student go on their member card. Avana looks after the timetable, the members and the payments, and the art itself stays yours.