Boxing gym software that turns trial sessions into members

Boxing gym software takes your timetable, your members and their payments off your hands, so you can stay on the pads. A boxing gym runs on regular sessions by level, a junior group after school, a sparring group for the experienced and a steady flow of people who want to try it first. Good booking software keeps all of that in view: who is coming, who has paid and who joins after the trial. Here's what Avana does for a boxing gym, and what it leaves to you.

What boxing gym software has to do

Most boxing gyms start out with a group chat, a sign-in sheet by the door and a list of who has paid their monthly fee. That holds until a second coach joins or the beginners' class is full every week. At that point the software needs to cover four things well: a timetable members book themselves, payment in advance with a pack or membership, a waitlist for full sessions and a member list that shows who is actually training.

Avana puts those four in one app, for you and your members. A member books in the browser or the Avana app and signs in with a code sent by email. You see on your phone who is coming tonight, and each coach sees their own sessions.

Boxing class booking by level

In Avana you add each session once, with a name, a length, a level, a coach and a maximum number of spots. Beginners Boxing, Advanced Boxing and a sparring session sit side by side, and a member sees at once which one fits. A weekly session is laid out months ahead, and an extra one in the holidays goes in as a one-off.

You set the cap based on your room, your bags and your ring. When a session is full, a boxer joins the waitlist. If someone cancels in time, the session goes back on their pack and the first person waiting is offered the spot. The details are on the cancellations and waitlist page.

Junior boxing with parents who book

With Studio Plus the junior group becomes a term group, with a start date, an end date and the age range in its name. A parent creates an account, adds their child with just a name and year of birth, and signs them up. They pay for the term in one go or in instalments, and children who took part last time get first refusal on their place.

Two children from one family can book from one pack or membership on Studio Plus. The reminder before each session says what to bring, such as hand wraps and a water bottle. There's more on groups that run for a set period under courses, workshops and terms.

Trial session, class pack and membership

New members want to feel what a session with you is like before they commit. In Avana you sell a trial session that each newcomer books once. On Studio Plus they get a welcome after it with your packs and memberships, and Insights shows how many trial sessions turn into members.

Regulars take a membership that's charged to their card every month. Occasional boxers buy a class pack with an expiry date you choose. With Studio Max you sell a beginners' course of a few weeks as one package. Studio Plus lets you pause a membership while a member is injured, and sell a day pass to someone who drops in while on holiday.

Member records for a boxing gym

Everything about a member lives on one card: bookings, credit, payments and your own notes, for example about a shoulder you're keeping an eye on. On Studio Plus a new member accepts your house rules at their first booking, such as wraps on and a gum shield for sparring. If you change the wording, Avana asks for their agreement again.

Studio Plus also adds a short health questionnaire at the first booking, so coaches can see whether there's anything to watch. With Studio Max a member can sign a contract on their phone when they buy a membership. Both are covered under health forms and waivers. Every plan lets you export your members to a spreadsheet.

Private sessions next to your groups

Plenty of boxing gyms offer one-to-one pad work alongside the groups. On Studio Plus you set the hours each coach is available, and a member picks a time. A duet session has two places: one member books it and a friend takes the second spot. Private hours and group sessions share one timetable, so a coach is never booked in two places at once. Read more about private and duet sessions.

Do you mostly train people one-to-one, with packs of a set number of sessions? The page for personal trainers may suit you better.

Coaches, cover and ClassPass

Each coach has their own login and sees who is booked into their sessions. If a coach can't make it, you ask for cover with one message from Avana, and whoever says yes first takes the session. Members can see who is running the group.

If some of your boxers come through ClassPass or Wellhub, Studio Plus lets you hold a few spots per session for them. Avana doesn't connect to those platforms automatically: you add their bookings by hand or import the platform's export, and they count towards the cap so the room never overfills.

Choosing software for your boxing gym

Compare on commission, on the length of the contract and on how easily a parent or member can book. Avana takes no commission, runs month to month and needs no password to book. You'll find what each plan costs under pricing. Moving from another system? We bring your members and their credit across for free, and if that system is Mindbody, read about switching from Mindbody.

Avana doesn't track grades, bouts, competitions or sparring pairings, so those stay with you. Teach kickboxing or another martial art as well? Those sessions go on the same timetable. For every type of studio Avana covers, see studio software.